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Apprenticeships and traineeships

Having an apprentice or trainee can be a rewarding experience for employer and employee alike.

The long term benefits that apprentices and trainees contribute to businesses include:

  • Ensuring the employment of staff who are familiar with the work ethos of your company and the working environment, and ensuring a customer-focus is maintained
  • Increased business growth and profits because you have ensured your staff are highly skilled and abreast with industry developments
  • Ensuring your workforce has nationally recognised qualifications is particularly useful for business development in domestic and overseas markets.

Apprenticeships are offered in jobs that require a high level of skill. 

Upon completion of an apprenticeship, a person receives a certificate qualification and is considered to be qualified in their trade. This usually means they can work on their own and supervise staff.

Traineeships can be undertaken as a way to gain entry into a job and acquire skills. 

Upon completion, a person receives a certificate qualification as evidence of their skills.

Employed an apprentice or trainee?

If you have recruited an apprentice or trainee, North Metropolitan TAFE will work with you and your apprentice or trainee to develop a training plan, deliver training, assess their skills and issue their qualification upon completion of the training.

You and your apprentice are required to sign a training contract. In order to do this you need to work with an Australian Apprenticeship Support Network (or AASN).

*The term apprentice is an umbrella term referring to apprentices, trainees, interns or cadets and the term apprenticeship will refer to contract arrangements for an apprenticeship, traineeship, cadetship or internship, unless specified otherwise.  

Australian Apprenticeship Support Network (AASN)
Australian Apprenticeship Support Network (AASN) providers are a valuable source for further information. They provide administration services and support to employers, apprentices and trainees, as well as assisting with the signing of training contracts. They also assess, approve and process the payment of Australian Government incentives to eligible employers, and personal benefits to eligible apprentices and trainees, specifically to assist in the early years of an apprenticeship of traineeship when wages are at their lowest.
 
To contact an AASN click on one of the links below or phone the Department of Training and Workforce Development (DWTD) Apprenticeship Office on 13 38 73.

AASN Providers
  •  AMA Services  
  •  Apprenticeship Support Australia (CCIWA)  
  •  Busy at Work  
  •  MEGT  
 
As a part of the training contract, you will need to choose a training organisation. North Metropolitan TAFE offers a number of Apprenticeship and Traineeship qualifications. Use the filters to refine your search.
 
Once you have signed the contract and have chosen us as your training provider - we are notified by the AASN and will make contact with you to develop a Training Plan for your apprentice or Trainee. For new employers within the Metro area this will involve an onsite visit.
 
The purpose for the onsite visit is to induct you and your apprentice into the world of TAFE. We run through things like the training plan, what training options are available and obligations for parties to the Training Plan. 

Apprenticeship Regulations
The Department of Training and Workforce Development's Apprenticeship Office registers and administers training contracts and regulates the apprenticeship system in Western Australia, in accordance with Part 7 of the Vocational Education and Training Act 1996 (the Act) and the associated Regulations.
APPRENTICE COMMENCEMENT
Once you have signed up your Apprentice with an Australian Apprenticeship Support Network provider, they will register the training contract with the Department of Training and Workforce Development Apprenticeship Office.  The Apprenticeship office will then notify the training provider of the new Training Contract Commencement.  Until North Metropolitan TAFE receives this commencement, we are unable to process any documentation relating to the training.  
 
The Roles and Responsibilities of each party to the training contract is outlined in a fact sheet published by the Apprenticeship office.
 
Once North Metropolitan TAFE is advised of the commencement we will contact you via email to commence the process for completion of Training Plans and other documentation that is required.
EMPLOYER CAPACITY TO SUPPORT TRAINING
If North Metropolitan TAFE hasn’t had a previous training contract with your company, we are required to undertake an assessment to determine capacity to train. This assesses whether the employment arrangements, including facilities, range of work and supervision, support an apprenticeship or traineeship outcome. 
 
The employer must provide or arrange to provide the facilities, range of work and supervision supporting the apprentice or trainee to develop on-the-job knowledge and competence related to the occupational outcome aligned to the apprenticeship.
 
If the employer cannot provide the range of work there are several options available which may allow the training contract to continue:
  •  Amendment of the training contract to a qualification more suited to the workplace the apprentice or trainee is employed in. 
  •  If the qualification selected is appropriate to the workplace but the workplace does not provide a full range of work required, the employer can work with the RTO and identify alternative arrangements such as: 
            •  A transfer to another workplace which provides the required workplace tasks 
            •  If suitable the SRTO may conduct training and undertake a simulated assessment 
            •  Use a group training organisation. 
TRAINING PLAN
The training plan is used to monitor progress and record achieved competencies during the course of a training contract and must be negotiated and agreed to by the employer, the apprentice, and the registered training organisation.  The Training Plan must comply with regulations and must:
  •  State the approved VET courses that the apprentice will be required to attend in order to achieve the competencies required for the prescribed VET qualification to which the contract relates; and 
  •  State the training and assessment, both off-the-job and on-the-job, that will be provided to the apprentice; and 
  •  State when, where and how that training and assessment will be provided to the apprentice; and 
  •  State who will provide that training and assessment to the apprentice. 
 
If the employer or the apprentice under a training contract, or the nominated training provider for the contract, does not sign a complying training plan within — 
  •  Six (6) weeks after the date on which the contract is signed by the parties; or the probation period for the contract, 
  •  Whichever is the longer, the employer, apprentice or provider, as the case may be, commits an offence. 
 
The Apprenticeship office may impose penalties to any party that commits an offense under the Act.
 
Training Plans can be negotiated in person or electronically.  Generally new employers will have a site visit to negotiate the Training Plan.  If you have received your training plan electronically but would like a site visit, you can request that someone attend your business to discuss the Training Plan.
Request Site Visit webform
FEES FOR APPRENTICES
Apprentices are legally liable for their own TAFE fees and charges. 
 
Employers are not obliged to pay for apprentice fees and charges in advance. However some Industrial Agreements (Awards) require employers to reimburse their apprentice upon receipt of satisfactory progress.  It is at the employer’s discretion whether they elect to pay apprentices fees up front, or reimburse the apprentice, if required in their relevant Industrial Agreement. Please refer to your Industrial Agreement (Award) which can be found at either:
State based Awards
  •  Western Australian Industrial Relations Commission
      W  www.wairc.wa.gov.au
      T   Wageline on 1300 655 266
 
Federal (Modern) Awards
  •  Fair Work Australia 
      W  www.fairwork.gov.au  
      T   13 13 94
 
Should you elect to make payment of fees for your apprentice, you will need to complete an Authority to Invoice form.
 
Employers that have provided an Invoice Authority will be billed for all apprentice fees and charges for the period indicated on the Invoice Authorisation or until the Authority is rescinded in writing.  The employer will be billed for any fees incurred during the period that the authority was current.

Employer resources

There are a number of forms and other resources that employers and apprentices will need throughout their training and most of these can be accessed and completed electronically.

APPRENTICE TRAVEL
The Department of Training assists apprentices with travel and accommodation related to the completion of their off-the-job training component via a Travel and Accommodation allowance.
 
Financial assistance is available to support off the job training being delivered to apprentices who are, or would normally be, required to travel long distances to attend off the job training.
 
To claim assistance the minimum round trip distance an apprentice must travel from their residential address to the closest training venue of all training providers able to deliver the off the job training is:
  •  71 kilometres or more for travel allowance;
  •  200 kilometres or more for accommodation allowance; and
  •  1200 kilometres or more for airfare travel.  (Air travel must be booked by the RTO to be eligible)

Note Distances are measured by Microsoft Virtual Earth (Bing Maps).
 
View the Travel and accommodation allowance policy document
View the Procedures for TAA for apprenticeships document

Apprentices wishing to claim for TAA for use of Private Vehicles will need to completed the following forms:
•    TAA for apprentices/trainees
•    TAA for employers (Federal Modern Award)
•    TAA private accommodation receipt template

Apprentices who require Air Travel will need to complete the following request forms no less than two weeks prior to the date of the requested travel.  
North Metropolitan TAFE application for Air Travel

EVIDENCE TRACKING
Licensed trades delivered under an Apprenticeship arrangement have requirements imbedded into the Training Package which requires students to keep a register of evidence of skills practiced in their on-the-job environment.
 
At North Metropolitan TAFE the tools used to track this evidence is Q Tracker.  Q Tracker allows students to easily complete worksheets and monitor progress using most mobile devices. Employers can easily see and sign off the evidence document by the apprentice and use this information to maximize on the job learning opportunities.
 
Access to the Q Tracker will be given to students at the time their Training Plan is signed off.  
Instructional guides and links to more detailed information about the Q Tracker System are available.
APPRENTICE ATTENDANCE AT TRAINING
The Vocational Education and Training Act 1996 legislates that employers are required to release Apprentices for scheduled training.  North Metropolitan TAFE appreciates the importance of you managing a successful business and will work with you where we can to ensure your staff are available to you as you need them.    
 
If you believe your apprentice cannot attend scheduled training please ensure you contact us at the earliest possible opportunity so that we may work with you to reschedule, and can allocate a training place to another apprentice.
 
Failure of your apprentice to attend scheduled training requires us to inform the Apprenticeship Office, who may apply penalties under the VET Act. 
 
Once your apprentice commences block release training, it is essential they complete the training program. 
Requesting them back to work is inappropriate. It disadvantages the apprentice, delays their training program, incurs additional costs and takes a training place that could be allocated to another apprentice.
 
Additionally, enrolment costs will not be reimbursed for non-attendance in accordance with the Department of Training and Workforce Development Fees and Charges policy. 
 
We respectfully request that apprentices only be requested back to the workplace during scheduled release in extreme situations and in consultation with North Metropolitan TAFE. 
 
Absences
In accordance with statutory requirements, North Metropolitan TAFE are required to: 
Notify an employer when an apprentice fails to attend scheduled training or confirm with an employer any absence of an apprentice due to:
•    Early completion of work
•    Employer advised illness or other leave from the workplace
 
Where an employer has provided an email address, this notification will be sent electronically within a week of the absence.  Where no email address is recorded, a letter will be sent to the postal address held by North Metropolitan TAFE.
UPDATING BUSINESS DETAILS
Employer details are downloaded to the North Metro TAFE system from the Apprenticeship Office, and we cannot update an employer’s details.
If your employer details need to be updated you must complete a Notice to Update employer details and email it to: apprenticeshipoffice@dtwd.wa.gov.au

The updated information is then transferred to our North Metropolitan TAFE system. 
 
If you have any questions please contact DTWD Apprenticeship Office
T   13 19 54

COMPLETIONS
Early completion
Once your apprentice has completed 100% of the Training Plan we will contact you to advise that off the job study is completed.  You have the option at this time of signing your apprentice off as complete which will bring forward the completion date.  Should you feel that your apprentice still requires time to develop their skills on the job, you can opt to continue until the scheduled completion date.
 
Completion
Approximately six (6) weeks prior to the completion date of the apprenticeship, the EBT team will confirm that all TAFE requirements have been met, and then issue a Training Contract Completion Agreement (TCCA) via email to the employer. This is to be signed by the employer and apprentice and returned to the EBT team.
 
Training contract extension
A training contract may be extended if both the apprentice or trainee and the employer agree that the training required will not be completed within the nominal term.  A Notice to Extend a training contract must be received by the Apprenticeship Office before the expiry date of the training contract.  
TRANSFER Of TRAINING CONTRACT
A training contract entered into between an apprentice and an employer may be transferred (assigned) from one employer to another, provided that the current employer, the prospective employer and the apprentice agree.  
 
A fact sheet and Notice to Transfer  form have been published by the Apprenticeship Office.
OUT OF CONTRACT APPRENTICES
If a training contract is terminated or cancelled, the record of the training contract is administratively closed on the Apprenticeship Office’s system.
 
This fact sheet explains the options available to an out of contract apprentice.
 
See Apprenticeship Office for more details.
RECOGNITION OF PRIOR LEARNING AND CREDIT TRANSFER
If an apprentice has prior learning and/or experience, this may be recognised.
 
This fact sheet explains how RPL and credit transfer works, and how to go about seeking it.  This should be discussed with the RTO at the time of developing the Training Plan.
CERTIFICATION
Once the completion paperwork is signed by all parties and lodged with the Apprenticeship Office, the Apprentice will receive their Certification.  
 
A trade certificate is issued by the Western Australian Department of Training and Workforce Development when an individual has successfully completed a Class A or B qualification, either through an apprenticeship training contract or through the recognition of skills process conducted by a registered training provider.
 
North Metropolitan TAFE will issue a Qualficiation Certificate for the related qualification.  
Apprentices should ensure that their address details are up to date to ensure that qualifications are sent to the correct address.  
 
Students can also access their results and progress via the student portal.
CAPSTONE TESTING
Registered Training Organisations (RTOs) are required to apply a capstone assessment to each apprentice electrician during the late part of their training for the purpose of confirming they have attained the ‘critical items’ of the Essential Capabilities List.  
 
More information and a request for Capstone Testing is available. 
INDSUTRY AREA SPECIFIC INFORMATION
At North Metropolitan TAFE we strive to provide consistent levels of service and training across all of our delivery areas, however due to the inherent differences across industry areas, there is some information that relates to specific groups.

Study Area Guide – Hairdressing
Study Area Guide - Cabinet Making
Study Area Guide – Carpentry and Joinery
Study Area Guide – Glazing
Study Area Guide – Electronic Servicing
Study Area Guide – Plumbing
Study Area Guide – Roof Plumbing
Study Area Guide – Electrical
Study Area Guide – Metals
Study Area Guide – Signwriting

 

Page last updated November 15, 2017